(to be approved at next meeting)
The regular meeting of the Rippey Board of Trustees met on Monday, November 19, 2018 at 5:30 in the library. Those attending were: Trustees, Dale Hanaman, Connie Neese, Nancy Burrow, Brenda Roberts and Jean Borgeson, along with Phyllis Bardole, Librarian and City Liaison, Rick Liebich.
The agenda was approved by general consensus.
There was no public attending, wishing to speak.
The minutes of the October meeting were reviewed. Connie made the motion to approve and Nancy seconded the motion. Motion carried.
The November bills were reviewed and Dale apologized and thanked city clerk, Mary Millard for catching the fact that the three holidays weren’t included in the payroll. The adjustment was made too late for Mary to include in her report and will be shared later, when she has the time to correct the figures.
There was no correspondence from Phyllis, but she sent a thank you to the States family for their donation in memory of Janet Fessler.
The Circulation Policy was reviewed, and with suggested changes, the motion by Nancy and seconded by Connie, the motion carried. Dale will send the corrected version to the trustees, librarian and city clerk to be shared.
The Service Policy and Salary Policy to be reviewed was determined to have been done at the October meeting.
The Volunteer Policy was reviewed and the motion by Nancy and second by Brenda, carried.
Dale shared the budget request for Fiscal Year 2019-2020 and Nancy moved and Connie seconded the motion to submit the figures to the city for consideration. These figures include using some of the Gillett funds to cover some matching funds for grants.
Dale reminded the group that Mary Weaver and he will be attending the “Focus on Grant Writing” workshop on Thursday, November 29, 2018. A decision needed to be made for the application for a grant to purchase a printer and two laptop computers, for Mary Weaver to help write the grant from the Greene County Foundation, as the deadline is soon. We will have to match funds. The trustees unanimously approved going forward with this application.
The other items, Data Base Purchase, E-Book –Bridges, and other Databases were tabled until a later date.
The library will host a Christmas party on Wednesday, December 19. The details will be worked out by Phyllis and the board members.
Phyllis reminded the group that Monday the 29th, she will be gone and Monday Dec. 10, she will be traveling home from Wisconsin and will need a volunteer. Nancy and Jean will check their schedules.
Jean reminded the members that she would be in AZ for the next meeting.
There being no other comments from the librarian or the board members, Brenda moved and Connie seconded the motion to adjourn.
The next meeting is Monday, December 17, at 5:30. Note the change in day, due to the Christmas Holiday.
Jean Borgeson, Secretary